Because we're an office, I had scheduled a little meeting with my coworkers yesterday. So I held a short powerpoint presentation about the construction and we made a list of stuff we need. The project is treated like a, well, project. So an Excel-list with parts, costs (my boss wants to know how much things cost) and coworkers got assigned to get parts from the DIY-store etc.
The fun-part of the project is how people come up with ideas of their own! Since we're all programmers, we plan to make our own frontend. We all carry a badge for access to server rooms etc, and the plan was to store a list of favorite games tied to the badge. And RFID reader in the cabinet to read the badge to interact with the frontend. It is really fun to see my coworkers getting enthusiast for the hobby!