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Author Topic: Parts Inventories  (Read 3161 times)

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CheffoJeffo

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Parts Inventories
« on: August 05, 2008, 10:20:10 am »
In the past couple of days, I have been reminded how out of touch I am with respect to the stores of parts that I have. Someone posted a WTB for a game PCB and I thought I had one, but didn't (or just haven't found it yet).

I went to work on my Tron project, only to find that both of the optic boards that I have are missing the stupid 74LS491 chips (well, the chips were there, but are both cracked).

The mailman showed up today with a pair of G07 chasses that I ordered from Grauwulf and I finally realized that I really don't have a handle on my own inventory of stuff.

For a brief period of time, I kept a post in a thread on another board about parts that I had, so that other folks could see what I had and make offers to buy, sell or trade. That didn't last too long.

How many folks keep some tally of the parts you have on hand and their condition ? What form does it take ?
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Re: Parts Inventories
« Reply #1 on: August 05, 2008, 10:22:51 am »

I have the same problem.  No organization to any of it.

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Re: Parts Inventories
« Reply #2 on: August 05, 2008, 10:36:02 am »
Me too.  I organized a bit of my stuff the other day and found a joystick I had no idea I had... lol  :dizzy:

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Re: Parts Inventories
« Reply #3 on: August 05, 2008, 11:21:43 am »
When I first started, I kept an excel sheet with all my parts and what I paid for each item. That fell to the wayside fairly quickly. I have no method of keeping track of what comes and goes. I just keep a rough running track of net investment and try to keep arcade stuff piled on one side of the garage.

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Re: Parts Inventories
« Reply #4 on: August 05, 2008, 11:43:07 am »
Heh . . . I started up my cab project a couple weeks ago after life and procrastination had put it on the back burner for a few years.  I came across a box from MCM or Mouser with a bunch of parts in it including diodes and chips and a breadboard and various other electronic parts.  I couldn't for the life of me figure out what in the hell it was for.  Finally a week or so later a vague, hint of what might be a memory has emerged through the clouds in my brain and I think it may have something to do with an LED driver board that Oscar of Oscar Controls designed and posted a "how to" on his website a while back. 

Kind of hilarious -- especially considering what's out there today for driving LEDS (and considering the fact that all of my buttons are black and completely opaque.  They wouldn't allow any light to go through even if I put this thing together.
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Re: Parts Inventories
« Reply #5 on: August 05, 2008, 11:43:17 am »
I posted a topic a long time ago about throwing away old parts:
http://forum.arcadecontrols.com/index.php?topic=72023.0

I also posted once when I did an inventory of new arcade items I had that were waiting for homes. Needless to say, it made me scale back a bit and actually build some things:
http://forum.arcadecontrols.com/index.php?topic=66597.0

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Re: Parts Inventories
« Reply #6 on: August 05, 2008, 12:04:54 pm »
I constantly maintain a detailed inventory in my head of stuff I want. :)

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Re: Parts Inventories
« Reply #7 on: August 05, 2008, 01:10:26 pm »
I've kept an Excel sheet of every single part I've bought since 1999. But otherwise I STILL surprised myself, finding things here and there I forgot I had. :-D

(I use this sheet to track my spending on the hobby and also the value of the various things I've bought)
« Last Edit: August 07, 2008, 05:48:10 pm by RayB »
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Re: Parts Inventories
« Reply #8 on: August 05, 2008, 01:22:00 pm »
I do maintain a somewhat detailed spreadsheet and did start work on a full blown database. The database fell by the wayside since I wasn't really doing anything more complicated than simple one off queries. I'm not really running a business with an eye towards profits so keeping control over inventories is kind of a low priority.

I specifically use the spread sheets to keep tabs on large unique, low turn over, items. Namely, PCB's, cabinets, marquees, CPO art, etc.

Not strictly inventory control but....

From the other end of the spectrum where I'm dealing with non-unique items, items that will rapidly change count, or items that are simply too numerous, I don't keep an inventory at all. I leverage the same techniques my father used. I bin them.

I did have these little drawers similar to these before my move. But during the process, the drawers sat unused for a short time and eventually were discarded for some forgotten reason. The drawers are great for storing numerous small parts such as IC's, resistors, caps, screws, etc. As long as you label the bins and keep them restocked, it's an awesome way to maintain such tiny parts.

For even smaller parts, like SMT components that aren't used very often, I've been keeping baby food jars (stage 1 jars are perfect) and attaching them to the underside of my shelving or whatever. Larger jars are great for larger often used parts.

For even bigger consumable items like joysticks, buttons, and T-Molding. I box them in labeled file storage boxes on shelves. As I amass additional items to the collection, they will be divided and go straight into the boxes.

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Re: Parts Inventories
« Reply #9 on: August 05, 2008, 04:06:07 pm »
I just try to keep them all in one general area in the garage, which is usually around and on the workbench. I haven't been able to actually use my workbench for a long time.   ::)
I am not trying to stock any parts, I just buy them faster than I can put them to use. I don't think I want to pay too much attention to what I have out there, then I have to face the fact that I spend way too much money on this stuff.

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Re: Parts Inventories
« Reply #10 on: August 05, 2008, 04:07:08 pm »
Complete and utter chaos is what mine is!  :dizzy:

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Re: Parts Inventories
« Reply #11 on: August 05, 2008, 04:37:36 pm »
I actually just inventoried for the first time a couple days ago. I don't have as much as I thought I did. In fact, here is everything I have...



I need to reinforce my shelves...
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Re: Parts Inventories
« Reply #12 on: August 05, 2008, 08:28:29 pm »
I don't even want to know what I have, it will only remind me of how much money I've spent and how few projects I have to show for it.  ;)



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Re: Parts Inventories
« Reply #13 on: August 05, 2008, 10:51:40 pm »
No inventory for myself (that would be a full time job for someone)

But the only advice I can offer to anyone reading this thread that hasn't yet accumulated a mass of goods is this:

Buy your parts when they are an absolute necessity.  I'm not talking about buttons and small stuff, but rather encoders, spinner, TB, and joysticks.  I've seen it too many times when someone gets their parts list filled, and by the time they get to building a cabinet, there have been great advancements in technology of parts available.  I know its frustrating when it comes time to wait for goodies to arrive to further your progress, but its a sure way you are getting exactly what you want/when you want.  This will also avoid getting a wrong color because of a theme change mid-project.

Just my 2 cents.  Oh ya, and buy a label maker as one of your first purchases if you think you start to have an "inventory" of parts.

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Re: Parts Inventories
« Reply #14 on: August 06, 2008, 12:43:32 am »
That really is very good advice.  I'm finally finishing my cab that I started years ago.  I have perfect 360s and druin's interface for my rotary sticks.  I also bought opaque black buttons so I can't use LEDs to automatically light the buttons for each game, etc.  There are quite a number of things I'd do differently if I were buying the parts today. 

On the other hand, I had money to spend back then and if I needed to buy parts today I wouldn't be finishing my arcade cabinet right now.  By the way, it's really coming together.  I'll have something pretty cool to show soon.
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Re: Parts Inventories
« Reply #15 on: August 06, 2008, 12:59:42 am »
Back when I was buying most of what I have I was too young to find a job that wouldn't involve cornfields, so I had to buy whatever was cheapest. Im still without job (thatll change here soon), but I wont buy stuff like permanent (i have tons extra) controls till I can afford top of the line stuff. Most of what I have pictured above is stuff that Ive slowly replaced with better stuff on my cabs...


BTW, as for labeling, Im still using the "duct-tape and sharpie" method on boxes. I use dry erase markers on clear containers.
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Re: Parts Inventories
« Reply #16 on: August 06, 2008, 09:24:17 am »
I had to work as a bouncer at a club on George Street to finance this hobby, 100% of the funds from that job.  It sucks being a poor student... :banghead:...

My system involves labeled boxes in the corner of the room where i study, its a terrible spot since it has distracted me quite a bit.  I keep things in common boxes such as controls, wiring, hardware, etc.

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Re: Parts Inventories
« Reply #17 on: August 06, 2008, 09:55:01 am »
I don't even want to know what I have, it will only remind me of how much money I've spent and how few projects I have to show for it.  ;)

Amen!

I have made a consious effort in the last year NOT to buy anything I don't have an active plan for.  I need to get rid of half my stuff.

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Re: Parts Inventories
« Reply #18 on: August 06, 2008, 01:21:44 pm »
My days of buying toys is coming to an end.  I'll have to do work with whatever I have now I guess.

The hand writting is on the wall, they just brought in an axe man at work...  The old manager didn't outsource enough people so they got rid of him and brought someone new in.  I just hope I can survive this round of cuts, if not... well the arcade is the last of my worries!

I kept mine in a pile, but I have enough stuff now that I really need to get it organized.

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Re: Parts Inventories
« Reply #19 on: August 06, 2008, 01:29:36 pm »
I went from one 20 year old generic control panel (which I had adapted to NES, Genesis, Mac, X-Box over the years)
and some spare buttons, to 4 games, 8 monitors in various states, and over 5 boxes of stuff.  Not counting the stuff that doesn't fit in boxes.

I started late, made up for time.. some stuff is worthless, others not so much. I usually get proven wrong by someone needing a ratty coin door for parts, etc.

 I consider the parts as my working budget/ bank; If I want some shiny trinket for one of the projects, I have to dig out and post some things and ship em' out. Keeps the whole thing in perspective.

 I still need to pull that standard TV out of my Centipede now that I have a real monitor to put in there.:)
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Re: Parts Inventories
« Reply #20 on: August 06, 2008, 01:58:31 pm »
My stuff in spread between my house, garage, and about 1/2 of an 8x8x16ft shipping container with all my household goods in it.  That doesn't count the stuff I haven't collected from other people's houses yet.

All of that is in a different country to where I am now.  I feel kinda out-of-touch without my arcade sh!t within reach.  Since starting this hobby a few years ago, my world has been different, that's for sure.

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Re: Parts Inventories
« Reply #21 on: August 06, 2008, 10:47:06 pm »
Small stuff I don't have that much of. It fits in two small or medium cabinets and includes a populated PP CP. It's the monitors that are taking up a bit of space, and I have five 27" monitors, plus 21" and 17" PC monitors. I had a bunch of computers, but have either sold them (the good ones) or given them away (the old, pain-in-the-ass to get running/had unresolvable by me issues ones).
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